Mandatory Business Information needed for HVUT Form 2290 e-file

Any vehicle whose gross weight is equal or greater than 55000 pounds and the mileage in the tax year was more than 5000 miles (7500 miles for agricultural vehicles) then you have to pay Heavy Highway Vehicle Use Tax (HVUT) for the whole year anytime between 1st July and 31st August of the tax year. FYI, the tax year for HVUT runs from 1st July to 30th June next year. There are some mandatory business information that you need to keep handy before you start the e-filing process and they are described below in detail:

  1. Business type – Select the business type under which your business is registered in the IRS system. You can select from the available list e.g.; Corporation, Estates, Partnerships, Trust and Fiduciaries, Exempt Organization, Inc, LLC, Sole Proprietorship, and Others or unknown.
  2. Business Name & Doing Business As (DBA) name – Enter the business name exactly as it is entered in the IRS system as any mismatch will lead to e-file rejection. If you are doing business with another name then enter that information in the DBA field.
  3. Employer Identification Number (EIN) – The EIN, also known as the Federal Employer Identification Number (FEIN) or the Federal Tax Identification Number, is a unique nine digit code assigned by the IRS for the identification purpose to any business entities operating in United States.

Note: If you have just received the EIN from the IRS and it is less than 2 weeks old then the e-file may be rejected. IRS suggests filers to e-file only after two weeks of EIN approval so that the new EIN is updated into the e-file system. When the e-file is submitted by the filer, IRS system matches the e-filed record’s EIN, business name and the address with the information stored in the IRS system and if there is any mismatch then the e-filing is rejected with the appropriate message. If the e-file is rejected due to the new EIN then also the same message is returned and the users sometimes get confused as why the e-file was rejected even though they provided the correct information.

  1. Business Address: You are required to provide the current business address in the e-file including the address, city, state and the zip code. If your business address has changed from the last filing then you are required to flag the address change so that IRS can update the information and will not reject the e-file due to the address mismatch.
  2. Contact Information: You are required to provide the contact person’s email address, phone# and the fax for any e-file related communication.
  3. Signing Authority details: You are required to provide the signing authority’s information including the name, position in the company, phone# and a 5 digit PIN for the business. IRS will ask for the PIN number for the verification purpose whenever the signing authority calls IRS for any e-file related query.

The aforementioned information is very important during your form 2290 e-file and most of the rejections happen due to the incorrect business information. Taxseer2290 provides a very easy method to resubmit the rejected filing at no extra cost and you can edit the business information and resubmit it anytime you are notified of the rejection due to this issue.


About Taxseer2290

Taxseer2290 is a leading IRS-authorized e-file service provider offering you the best cloud-based solutions to perform online filings of Forms 2290, form 8849 (Claim Credits for overpayments), and form 2290 Amendments. As part of our commitment to make e-filing easy and convenient, we are always available and you can contact us over the phone at 240.780.6153. You can also reach us via live chat or email us at



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